Administrative Assistant - Online Support (Remote)

About the job Administrative Assistant - Online Support (Remote)

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment

Responsibilities: ? Greet and direct visitors ? Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food ? Provide administrative support to the Principal and others as requested to include: ? Requesting information from clients such as census information ? Creating and updating client checklists ? Update CRM with policies, renewal dates, participants, premium, projections and documents ? Request and follow-up on signatures from client for renewal when necessary ? Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s) ? Print and binding of client presentations as needed ? Pulling reports from carrier websites as needed ? Assist with set up of seminars (on and off site) and day of tasks as needed ? Provide office management duties to include but not limited to: ? Assist in review of service contracts on equipment from vendors ? Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur ? Assist staff in training of equipment when needed ? Assist in research, negotiating and price and purchase of office furniture and supplies ? Get and distribute mail on a daily basis. Send checks to corporate office. ? Order and maintain office supplies (paper, toner, kitchen supplies) ? Other projects as assigned by management. Requirements: ? Excellent verbal and written communication skills ? Good interpersonal and customer service skills ? Exceptional organization skills ? Must be a team player ? Ability to work independently ? Must be able to manage multiple priorities ? Able to maintain confidentiality Experience: ? Excellent verbal and written communication skills ? Good interpersonal and customer service skills ? Exceptional organization skills ? Must be a team player ? Ability to work independently ? Must be able to manage multiple priorities ? Able to maintain confidentiality

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