[Remote] RFP Assistant

Note: The job is a remote job and is open to candidates in USA. Study Smart Tutors is a college and career access organization dedicated to promoting educational equity. They are seeking a detail-oriented RFP Assistant to support the preparation, coordination, and submission of Requests for Proposals (RFPs), ensuring smooth workflows and timely submissions. Responsibilities Format, proofread, and prepare RFP narratives, forms, and required attachments Ensure documents meet RFP specifications, including file structure, naming conventions, and formatting Maintain updated boilerplate language, organizational descriptions, and standard RFP materials Draft initial sections of RFP responses using templates, past proposals, and organizational guidance Convert bullet points, notes, and team input into clear, concise, and professional narrative responses Track deadlines, required documents, and submission instructions for all active RFPs Assist in maintaining the RFP calendar and sending reminders to internal stakeholders Organize, label, and maintain RFP files and folders in Google Drive Support internal logging and tracking of RFP submissions and outcomes Request and collect required information from internal teams (Education, Curriculum, Partnership Success, Operations) Gather updated company materials, service descriptions, staffing résumés/bios, and pricing tables Assist in assembling required forms and attachments under the direction of the Coordinator Support communication between departments regarding RFP needs, deadlines, and missing items Assist in coordinating brief internal meetings related to proposal development Follow up with team members on outstanding materials to ensure on-time submission Maintain internal logs related to RFP progress, submission status, and outcomes Assist with preparation of renewal documentation or follow-up materials required after submissions Support updates to internal RFP trackers and shared documents Skills Bachelor's degree required; fields such as English, Communications, Education, Public Policy, Business, or related areas are a plus Strong proofreading, formatting, and document-editing skills Excellent organizational skills with the ability to manage multiple deadlines Proficiency in Google Workspace (Docs, Sheets, Drive); Salesforce experience is a plus but not required Ability to work independently while collaborating effectively with a remote/hybrid team Ability to draft clear, professional narrative text based on guidelines and reference materials Ability to interpret RFP requirements and identify needed information for responses 1+ years of experience in administrative support, project coordination, or structured document preparation (RFP experience preferred but not required) Experience writing proposals, reports, or structured narrative content preferred Benefits 401(k) Dental insurance Vision insurance Medical insurance Referral program Tuition reimbursement No cost counseling and therapy services Company Overview Study Smart Tutors strives for education equity and supports first-gen and low-income students. It was founded in 2008, and is headquartered in Westlake Village, California, USA, with a workforce of 11-50 employees. Its website is