Part-Time Remote Document Management Clerk (Flexible 20-30Hours/Week)
About the job Part-Time Remote Document Management Clerk (Flexible 20-30Hours/Week) Position Overview:Are you passionate about organizing information and safeguarding records? Were seeking a Part-Time Remote Document Management Clerk to ensure our digital and physical archives remain accurate, accessible, and compliant. This role is ideal for someone seeking a stable, flexible schedule whether to complement studies, caregiving duties, or other parttime pursuits.Major Duties & Responsibilities:Document Indexing & Filing: Review incoming documents (electronic and hard copy), categorize them using established taxonomy, and upload to secure document management systems such as SharePoint or DocuWare.Metadata Tagging: Apply accurate metadata tags (dates, client IDs, document types) to facilitate advanced search capabilities; coordinate with IT to update tagging protocols as needed.Quality Assurance Audits: Perform weekly spot checks of random document samples, identify misfiled or mislabeled items, and implement corrective actions to maintain 99.9% accuracy.Retention & Disposal Management: Track document lifecycles against retention schedules; prepare items for secure destruction or archival transfer in compliance with legal and regulatory standards (e.g., SOX, HIPAA).User Support & Training: Assist internal stakeholders with document retrieval requests; create concise how to guides and host brief virtual workshops on best practices.Continuous Improvement Initiatives: Suggest process enhancements, such as automating repetitive tasks via macros or leveraging OCR tools to convert scanned images into editable text.Candidate Profile & Qualifications:High school diploma required; associates degree or coursework in library science, business, or IT a plus.Minimum of 1 year in a records management, administrative, or clerical role remote experience strongly preferred.Proficiency in document management software (e.g., MFiles, DocuWare) and MS Office.Exceptional organizational skills with an eagle-eye for detail.Understanding of basic regulatory frameworks related to data privacy and retention.Strong critical thinking and comfortable troubleshooting document workflow issues independently.Compensation & Benefits:Hourly Rate: $18-$22 per hour, depending on experience.Flexible Scheduling: Work 20-30hours weekly, scheduling tasks around your commitments.Training & Development: Access to online certificate courses in records management and information governance (covered by employer).Stipends & Perks: Monthly technology stipend for internet and home office expenses; subscription to leading industry journals.Why This Role Stands Out:This isn't busy work, its essential work. You'll ensure that every report, contract, and client file is preserved, protected, and retrievable at a moments notice. Your meticulous approach reduces legal risks and supports data-driven decision-making across the organization. If you value precision, continuous learning, and flexibility, you'll thrive in this dynamic, fully remote environment.Package Details